ERP AND ACCOUNTING SOFTWARE
Acumatica Payments
Acumatica Payments for Accounts Receivables Software
Integrated into the core platform with the 2023 R2 update, Acumatica Payments provides a streamlined accounts receivable solution that connects seamlessly with your banking networks and workflows at both ends. This connection allows for secure, compliant payment processing whether through credit card or ACH transactions as well as for electronic wire transfers, alleviating the burden of manual approvals and individual tasks while empowering your team to take advantage of new levels of financial automation. With advanced features like click-to-pay links and a self-service portal, this module provides the tools you need to optimize cash flow and enhance your customer payment experience from invoice to receipt.
Modern businesses require flexible payment options that adapt to changing preferences while maintaining strict security and compliance standards. Acumatica Payments addresses these challenges by providing a unified platform that handles everything from traditional card-present transactions to digital payment links, all while automating back-office reconciliation processes and reducing the need for manual intervention. When used with the Acumatica Professional Services Edition, in which its included natively, this module enables service-based businesses to streamline project billing and accounting without having to jump in and out of multiple systems.
Payment Processing
Acumatica Payments dramatically simplifies accounts receivables workflows by seamlessly connecting your business to financial networks and eliminating manual processing steps. The integrated platform handles the complete payment lifecycle, from initial authorization through settlement and reconciliation, providing real-time visibility into your cash position at every stage.
Highlighted Features:
- Automated Settlement: Daily bank deposits with electronic settlement file import capabilities streamline reconciliation
- Level 3 Processing: Reduce interchange rates on commercial card transactions through automated line-item detail transmission
- Multi-Currency Support: Process payments in multiple currencies with automated exchange rate management
- Real-Time Authorization: Instant payment verification and fraud screening through direct processor connections
- Transaction Management: Complete visibility into payment status, history, and settlement details
AR Automation
Transform your accounts receivable processes with automated workflows that reduce manual effort and accelerate cash collection. The system’s intelligent automation capabilities eliminate repetitive tasks while ensuring accurate payment application and posting. Built-in workflow rules handle complex scenarios like partial payments, pre-payments, and recurring billing without forcing users to manually input every piece of data.
Highlighted Features:
- Recurring Billing: Automated invoice generation and payment collection for subscription services
- Payment Application: Intelligent matching of payments to open invoices with configurable rules
- Cash Application: Automated posting of payments to customer accounts and your general ledger
- Pre-Authorization: Reserve funds on credit cards for future charges or partial shipments
- Settlement Automation: Automated reconciliation of merchant fees and payment batches
Collection Methods & Integrations
The modern payment landscape demands flexibility in how businesses accept and process transactions, and Acumatica Payments addresses this need through multiple integrated collection channels that work seamlessly together within a single platform. By connecting payment acceptance across all channels, you gain a unified view of your cash position while providing your customers with the convenience and options they expect, ensuring that whether paying online, in person or through a mobile device, all transactions are processed efficiently and recorded accurately in your enterprise accounting software.
Highlighted Features:
- Payment Links: Generate secure payment links directly from invoices and sales orders, allowing customers to make full or partial payments through a convenient online interface
- Customer Self-Service: Enable customers to manage their payment methods, view transaction history, and process payments through a secure portal integrated with your existing systems
- Mobile Collections: Accept payments anywhere using the Acumatica mobile app, with support for card-present transactions and digital payment methods
- Hardware Integration: Process transactions through integrated card terminals that support EMV chips, contactless payments, and digital wallets for secure point-of-sale operations
- Gift Card Management: Comprehensive tools for issuing and tracking both physical and digital gift cards, with automated balance management and reporting capabilities
Payment Security & Compliance
Maintaining security for payment processes while ensuring regulatory compliance is critical for businesses of all sizes. Acumatica Payments incorporates multiple layers of cybersecurity and compliance features designed to protect sensitive payment data while reducing the burden of PCI compliance on your team, implementing a comprehensive set of controls and protocols that help protect both your business and your customers through every stage of payment processing.
Highlighted Features:
- Tokenization Services: Convert sensitive payment data into secure tokens that can be safely stored and processed without exposing actual card information
- Access Management: Configure granular permissions and role-based access controls to ensure payment data is only accessible to authorized personnel
- Automated Compliance: Stay current with security requirements through automated updates and continuous compliance monitoring
- Fraud Prevention: Advanced fraud detection algorithms and real-time screening help prevent unauthorized transactions and reduce chargeback risk
- Audit Trail: Comprehensive transaction logging and reporting capabilities provide complete visibility into payment processing activities
- Data Protection: End-to-end encryption and secure storage protocols protect sensitive payment information throughout its lifecycle
Acumatica Payments Integration
Acumatica Payments seamlessly connects with your entire ERP and business management ecosystem, integrating directly with additional Acumatica and third-party solutions. This module works as a native extension of your Financial Management suite, providing direct connections to the General Ledger, Accounts Receivable, Order Management and CRM applications. This deep integration ensures that payment data flows automatically throughout your system, updating customer records, financial statements and reporting tools in real-time. The platform’s flexible architecture also supports connectivity with point-of-sale systems, mobile applications, and customer portals, creating a unified payment processing environment that spans all aspects of your operations.