ERP AND ACCOUNTING SOFTWARE
Acumatica Professional Services
Acumatica Professional Services ERP Software
Acumatica Professional Services Edition (PSE) expands upon the integrated project accounting and reporting functionality available in this cloud ERP, delivering a solution for contractors and other service-based businesses to gain complete visibility of business operations whether from the back-office or in the field engaging with clients. This solution provides a connected ecosystem of financial tools, embedded CRM (customer relationship management) capabilities, business intelligence and analytics, automated payment workflows and other features that enable you to streamline your project management processes. These modules are designed to handle various complex organizational requirements while remaining accessible for growing firms requiring scalability.
There are plenty of business management systems that can handle basic project tracking, but only a modern cloud-based solution provides access to the latest automation tools and compliance features. Through native connectors and REST APIs, you can integrate seamlessly with other Acumatica Cloud ERP modules and third-party add-ons to build a complete technology stack tailored to your IT ecosystem. Whether you are a consultant or contractor, a multi-trade AEC (architecture, engineering and construction) firm or a broad service provider, Acumatica PSE equips you with the functionality you need to optimize your processes and continue expanding the value of your professional services.
Financial Management
The Financial Management suite serves as the backbone of the ERP ecosystem, delivering comprehensive accounting capabilities that seamlessly integrate across all business functions. Built on standardized accounting principles and designed for maximum flexibility, Acumatica’s financial reporting and management tools help you maintain compliance while streamlining key processes and workflows such as transaction approvals.
Highlighted Features:
- General Ledger (GL): Define your chart of accounts structure with flexible segment configurations while managing financial periods and maintaining multiple ledgers for automated consolidation and streamlined period closing processes
- Automated Workflows: Configure approval processes and notification rules to streamline financial operations while maintaining proper controls and audit trails for all transactions
- Cash Management: Track bank account balances and monitor real-time cash positions across your organization while automating bank reconciliation processes and cash flow forecasting for multiple accounts and currencies
- Multi-Company Accounting: Manage finances across multiple entities with automated inter-company transactions, consolidated reporting, and the ability to share vendors and resources across companies while maintaining separate fiscal calendars
- Accounts Payable (AP): Manage vendor invoices, automate payments, and track balances to simplify accounts payable processes for project-specific expenses
- Accounts Receivable (AR): Process payments and review transactions from any device with secure mobile capabilities
Project Accounting
Acumatica Project Accounting forms the foundation of your professional services financial management features, providing real-time cost tracking and revenue recognition capabilities specifically designed for project-based organizations. This integrated solution connects your contract activities directly to transactional reporting, ensuring accurate billing and profitability analysis throughout the project lifecycle. The system also delivers comprehensive cost management with detailed tracking of labor, materials, and overhead allocations.
Highlighted Features:
- Time & Expense: Capture and approve billable and non-billable time and expenses from any device, with automated routing for approval and configurable billing rules based on project requirements
- Revenue Recognition: Define sophisticated billing rules to recognize revenue using percentage of completion or completed tasks methods, with automatic GL entry creation and compliance with accounting standards
- Project Budgeting: Create and maintain detailed project budgets with real-time comparison against actuals, enabling proactive management of costs and early identification of potential overruns
- Change Orders: Control project scope and costs with automated change order processes, including budget impacts, approval workflows, and creation of customer-facing documentation
CRM (Customer Management)
The embedded Acumatica CRM module delivers end-to-end client relationship management capabilities that span the entire customer lifecycle, from initial prospect engagement to project delivery and ongoing support. This centralized platform ensures all customer interactions, documents, and account information are readily accessible to team members across your organization.
Highlighted Features:
- Sales & Marketing Automation: Track and manage the complete sales pipeline with automated lead scoring, opportunity tracking, and win/loss analysis to improve conversion rates and project win ratios
- Document Management: Centralize all project documentation, communications, and contracts in a secure repository with version control and automated workflows for approvals and distribution
- Self-Service Portal: Provide secure self-service access enabling your clients to view project status, approve changes, submit requests, and access documentation on demand
Analytics & Reporting
Transform your business data into actionable insights through comprehensive analytics and reporting features that deliver both detailed and personalized views across your organization. Acumatica’s integrated business intelligence capabilities enable real-time analysis of project performance, profitability and operational efficiency, which can be disseminated quickly and easily through role-based dashboards for each of your users. Through powerful data visualization and drill-down capabilities, stakeholders can quickly identify trends and make informed decisions on-the-fly.
Highlighted Features:
- Role-Based Dashboards: Design and deploy customized dashboards that present relevant KPIs and metrics specific to different roles and responsibilities within your organization
- Generic Inquiry (GI): Build customized data views and reports without coding by selecting tables, fields, and parameters while leveraging built-in filtering and exporting capabilities to Excel and PDF formats
- Field Reporting: Access and update project data from any location through mobile-optimized forms and reports, enabling real-time status updates and progress tracking across distributed teams
- Report Manager: Create sophisticated financial and operational reports using flexible row and column definitions with automated scheduling and distribution capabilities
- Multi-dimensional Reporting: Analyze data across multiple dimensions using segmented keys for deep insights into project performance, profitability, and resource utilization
Payments
Acumatica Payments streamlines payment processing by connecting directly to your approved financial and banking networks, and automating the heavy lifting of bidirectional transactional workflows. This integration enables businesses to conduct secure, compliant credit card, Automated Clearing House (ACH) and Electronic Funds transfers. The module also automates settlement and reconciliation processes to improve cash flow.
Highlighted Features:
- Mobile App: Enable secure electronic payment options with automated reconciliation and real-time transaction visibility through integrated gateways on the Acumatica mobile app
- Payment Automation: Generate accurate invoices based on project milestones or completion percentages with configurable billing rules and automated payment reminders
- Collections: Streamline the collections process with automated dunning notices, aging analysis, and integrated communication tools
- Payment Options: Accept multiple payment methods including credit cards and ACH transfers with automated posting and reconciliation to project accounts
ProjectManager
Enhance your project management capabilities in the Professional Services Edition through Acumatica’s native integration with ProjectManager. This combined platform extension provides advanced tools for project planning, portfolio management, resource optimization, and workflow automation, seamlessly connected with the financial and operational features of your ERP.
Highlighted Features:
- Resource Management: Plan and allocate resources effectively with real-time visibility into availability, skills, and utilization across all projects and teams
- Planning & Scheduling: Create and manage detailed project plans with Gantt charts, task dependencies, and milestone tracking fully synchronized with Acumatica’s financial system
- Workflow Automation: Streamline project processes through configurable workflows for approvals, notifications, and status updates across both platforms
- Portfolio Management: Gain comprehensive insights across your entire project portfolio with advanced reporting and analytics capabilities
Acumatica Professional Services Software Integrations
Integrate your Acumatica Professional Services Edition solution with any other module in the ecosystem to build the technology stack that returns the best ROI for you. Build a comprehensive project management and accounting workflow designed for your needs, whether in consulting, engineering, architecture or other service delivery. Ensure your business operates smoothly from end-to-end with a unified cloud application suite that bridges the gap between all parts of your organization.